Enrollment

 

All Student Enrollment

August 1, 2017

Plainview Activity Center

12:00p.m.-8:00p.m.

 

 

 

            Welcome.  Once again it is time to start the enrollment process.  It is our desire to set up a “one stop shop” so patrons can take care of their enrollment needs all in one location.  Enrollment forms will available online in a fillable format under the enrollment tab, Friday, July 21st so they may be filled out and printed in advance.  We will not being using e-Funds this year, however, we will be able to accept Debit/Credit Card payments on site.  Below is a list of directions on how to complete the enrollment process.  At any time, please ask any staff member and they will be able to assist you.

 

 

If you choose to complete the forms at home, the following process will apply to you:

 

            Fill out all of the forms for your students as directed.  Print the forms off and bring them with you to enrollment. 

            Pick up your folder and verify your contact information.  In the folder, there will be blank copies of the forms that have already been filled out and some additional information that will be building specific.  Once you have corrected your contact information, verify your residency at any building table.  Be sure to bring your proof of residency with you to the table.  After verifying your residency, drop off the filled out forms at the appropriate tables, leave the lunch form with child nutrition and go to the cashier section. 

 

If you choose to complete the enrollment process on site, you may fill out the forms in advance or fill them out once you arrive, and follow the procedure below:

 

Once you have filled out the forms and verified your contact information, you will need to verify your residency at any building table.  Once you have finished with residency, visit the appropriate tables and leave any appropriate forms.  If you choose to purchase any items from the building, present the receipt sheet to the table for recording.  Once you have visited the tables, leave your lunch form with child nutrition and visit the cashier’s to make your purchases and to leave your receipt sheet.

 

General Information on the Forms:

 

The folder you have been given should contain all the paperwork necessary to enroll your child or children.  Please read the directions carefully as some paperwork is per child and some is per family.

 

Receipt Sheet:  This is the first sheet in the packet and will be filled out per family.  Staff at each table will help you with this form.  Please indicate all areas that you will be paying for upon conclusion of your enrollment.  NOTE:  Regardless of whether you have any payment or not, this sheet must be turned into the cashier at the end of your enrollment.

 

Student Contact:  You will have one sheet per child.  Please cross out and correct any information that needs to be updated.  You will turn these in later at the building tables.

 

Verification of Residency:  Please fill this sheet out per family.  You will need this sheet and the proper documentation to begin the enrollment process. (examples:  electric/water/gas/deed/tax statement).  You will also need a photo ID

 

McKinny-Vento:  Please fill this sheet out per family. 

 

Home Language Survey:   Please fill this sheet out for each child.

 

Race and Ethnicity:  Please fill this sheet out per child. 

 

Internet Access Agreement:  Please fill one out per family.  Please list each child on the form that you are enrolling.

 

Free and Reduced:  Please fill this out per family and list all children you are enrolling.

 

Disclaimer Sheet:  Please fill this out per family and list all children you are enrolling.

 

 

ENROLLMENT PROCESS ( GENERAL )

 

1.         The folder you have been given should contain all the paperwork for your family regardless of the number children you are enrolling.  Please take the folder to the bleachers and fill out all of the forms inside.  If you have a question about any form, please ask any staff member for assistance.

 

2.         Take the verification of residency to any building table to begin the enrollment process.  Please be sure

to have proper documentation for the verification page.  You will leave the verification sheet with this table and have the enrollment sheet initialed that you have turned in the verification sheet.  You

            may ask transportation questions at this time if you have any.

 

3.         Go to the building table that corresponds with your child(ren).  At this table you   will leave your student contact sheet, McKinney-Vento sheet, Home Language Survey, Race and Ethnicity Form, Internet Access Agreement, Disclaimer Sheet, One Call sheet and if needed the Student Handbook sheet and/or the Vehicle Parking Registration.  NOTE:  Forms that are one per family may be left at the first building table if enrolling multiple children.  At each building table you may have items you wish to pay for initialed by that buildings staff on the Enrollment Receipt.

 

4.         After visiting each building table for each of your students, take the Free and

            Reduced Form to the Food Service table and have your Enrollment Receipt

            initialed.  You may indicate at that time on the Enrollment Receipt that you

            wish to pay on your student’s lunch account.

 

5.         Take the filled out Enrollment Receipt to the cashier’s table and turn it in.  You

            may pay for any items for all of your students at that time with one payment.

            You must leave your Enrollment Receipt at the cashier’s table to complete

            enrollment whether you make a payment or not.

 

6.         The enrollment of all of your returning students is complete.  Other tables may be

            present that offer information or goods that are not a direct part of enrollment. 

            You may at your own discretion visit these tables.

 

Thank You, and we hope this enrollment process was beneficial to you.